Which date and amount formats are recognised?

Dates like 31.12.2025, 12/31/2025, 2025-12-31 or 5 March 2025, German month names included. Amounts need two decimals, so a total written as €500 without cents is not found.

Which VAT IDs and currencies does it detect?

VAT IDs from 16 European countries, DE, AT, FR, IT, ES, NL and GB among them. The currency is EUR, USD, GBP or CHF, whichever appears first.

What happens to scanned invoices in a batch?

They still get a row, with empty fields and a note that there is no text layer. Run OCR on them first.

Tools ›

Extract invoice data from PDF to Excel

Pull the invoice number, dates, totals, net and VAT, IBAN, BIC and VAT ID out of your invoices. Drop one invoice, or a whole stack at once and get one spreadsheet with a row per invoice, as Excel and CSV.

Open Extract key fields →Free · no sign-up · your file never leaves your browser

When you'd use it

Entering a month of supplier invoices into your bookkeeping without retyping each total.
Finding the IBAN and due date on an invoice so you can pay it.
Collecting the invoice numbers and amounts of a stack of receipts for your tax return.

Just say what you need

There are no menus to learn. Drop your file on pdfagents.ai and type it the way you would say it:

“pull the invoice number, date and total”
“put these invoices into a spreadsheet”
“what is the total and the due date?”

How it works

Drop one invoice, or select many at once.
Fields are found from labels and patterns, in English and German.
Review the values, then download Excel or CSV (one row per invoice).

Pattern-based, so it shows exactly what it found and never invents a value; unusual layouts may leave fields empty.

Questions

Which date and amount formats are recognised?: Dates like 31.12.2025, 12/31/2025, 2025-12-31 or 5 March 2025, German month names included. Amounts need two decimals, so a total written as €500 without cents is not found.
Which VAT IDs and currencies does it detect?: VAT IDs from 16 European countries, DE, AT, FR, IT, ES, NL and GB among them. The currency is EUR, USD, GBP or CHF, whichever appears first.
What happens to scanned invoices in a batch?: They still get a row, with empty fields and a note that there is no text layer. Run OCR on them first.

Guides

Extract data from PDF invoices automatically, on your device

Private, and it keeps going

Your document is opened and saved on your own device, never uploaded. When the result is ready, type the next request (rotate, compress, add a password) and it applies to the result.

Extract key fields, right now

Invoice number, dates, totals, IBAN and VAT ID as a spreadsheet (one row per invoice, Excel and CSV).

Open Extract key fields →

Doing this often? The free Mac app runs this agent on whole folders, offline, with no page limit. See the Mac app →